Staff records
Contracts, IDs, KRA PIN, NSSF and SHA numbers, next of kin and documents.
Schools, clinics, NGOs & companies
HR and payroll system for Kenyan employers
Staff records, leave and payroll in one place, with PAYE, NSSF, SHIF and the Housing Levy worked out for you and payslips sent by email or WhatsApp.
FromKES 120,000
- Fixed quote in writing
- You own everything
- M-Pesa built in
Overview
Payroll that keeps up with Kenyan deductions
Statutory deductions in Kenya have changed several times in recent years, with new NSSF rates, SHIF replacing NHIF and the Affordable Housing Levy. Spreadsheet payroll turns every change into a risk. Our payroll applies the current rules and is updated when they change.
Each month, payroll pulls in attendance, overtime, allowances, loans and advances, works out gross pay, deductions and net pay, and produces payslips, the bank or M-Pesa payment file and the reports your accountant needs for KRA returns. P9 forms are ready at year end.
HR keeps contracts, documents, leave balances and appraisals for every staff member, and staff can apply for leave and download payslips themselves. It suits schools, clinics and NGOs as well as companies, and links into our school and hospital systems.
Features
Features of the HR and payroll system
Leave and attendance
Leave types and balances, approvals, and attendance from biometric devices or sign-in.
Payroll
Gross to net with allowances, overtime, loans and deductions, run in minutes.
Statutory deductions
PAYE, NSSF, SHIF, Housing Levy and NITA, updated when rates change.
Payslips and P9 forms
Payslips by email or WhatsApp, and P9 forms at year end.
HR and payroll reports
Payroll summaries, headcount, leave liability and cost by department.
Built for
Who uses our HR and payroll system
Schools & colleges
Teaching and support staff, BOM and TSC records, and term-based leave.
Hospitals & clinics
Shifts, overtime, locums and allowances.
NGOs & foundations
Staff costs by project and donor, with contracts and appraisals.
SMEs & companies
Accurate payroll and HR records without an HR department.
Pricing
HR and payroll system pricing and what’s included
FromKES 120,000
HR and payroll systems start at KES 120,000. The price depends on the number of staff, pay structures and integrations such as biometric attendance or M-Pesa salary payments.
Included
- Setup of your pay structures and allowances
- Import of staff records and balances
- Statutory deduction rules for Kenya
- Payslips, P9 forms and payment files
- Staff self-service for leave and payslips
- Training and rate updates on a support plan
Works with
- M-Pesa B2C
- Bank payment files
- Biometric attendance devices
- Excel import & export
- Accounting export
- Email & WhatsApp
How it works
From first message to launch
- 1
Chat or send a brief
Message us on WhatsApp, or write up what you need. A quick video works too.
- 2
Video call
30 minutes to talk goals, customers, features and budget. No jargon.
- 3
Quote & deposit
A fixed price and timeline in writing. A 50% deposit books your slot.
- 4
Build, launch, support
You review as we build, we test speed, SEO and payments, then go live and keep it running.
Is it up to date with SHIF and the Housing Levy?
Yes. Payroll works out SHIF, the Affordable Housing Levy, NSSF and PAYE using current rules, and we update the rates when the law changes as part of your support plan.
Can it pay salaries by M-Pesa?
Yes, through M-Pesa B2C for staff paid on their phones, or with a bank payment file for everyone else. B2C needs a Safaricom B2C account, which we help you set up.
Can it connect to our biometric clock-in devices?
Many common devices can export attendance or connect directly. We check your model on the first call.
Can staff see their own payslips and leave?
Yes. Staff log in to download payslips and P9 forms, check leave balances and apply for leave.
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Let’s talk about your HR and payroll system
Tell us about your business in a few lines, a short video or a WhatsApp message. You’ll get ideas and a fixed quote, with no obligation.