Trained only on your documents
Policies, manuals, circulars, contracts and templates, and nothing from the open internet.
Teams with manuals & policies
A private AI assistant trained on your own documents
Staff ask questions in plain language and get correct answers from your manuals, policies and procedures, with the source page, instead of waiting for a manager.
FromKES 55,000
- Fixed quote in writing
- You own everything
- M-Pesa built in
Overview
Like ChatGPT, but it only knows your organisation
Every organisation has a shared drive full of policies, manuals, circulars and templates that nobody can find when they need them. New staff ask the same questions, and senior staff spend hours answering them.
A staff assistant reads all of it and answers questions like “How much can a member borrow after six months?” or “What’s the procedure for a lost school ID?” with the exact policy and page number. It can also draft letters, emails and replies in your house style.
It’s private to your organisation: staff log in, answers come only from your documents, and you control who sees what. The same knowledge can later power a customer-facing WhatsApp chatbot or website chatbot.
Features
Features of the staff AI assistant
Answers with sources
Every answer links to the document and page it came from, so staff can check it.
Drafts letters and replies
Approval letters, customer replies, memos and SMS drafts in your tone, ready to review.
Private and permissioned
Staff log in, and HR or finance documents can be limited to the right teams.
Stays up to date
Upload a new policy and the assistant uses it straight away, retiring the old version.
English & Swahili
Staff can ask in either language and get answers in the one they used.
Built for
Who uses our staff AI assistant
SACCOs & microfinance
Loan policies, product terms and procedures at every branch.
Schools
Ministry circulars, school policies and procedures for teachers and staff.
Hospitals & clinics
Protocols, SOPs and billing rules on the ward and at reception.
Law & accounting firms
Precedents, templates and internal guidance, searchable in seconds.
Pricing
Staff AI assistant pricing and what’s included
FromKES 55,000
Projects start at KES 55,000 for up to a few hundred documents and one team. Larger libraries, extra teams and single sign-on add to the price. AI usage is billed at cost each month, usually a few thousand shillings.
Included
- Upload and organisation of your documents
- Private assistant with staff login
- Answers with source links
- Letter and reply templates
- Role-based document access
- Staff training and 30 days of tuning
Works with
- Google Drive
- SharePoint & OneDrive
- PDF & Word files
- Notion & wikis
- Microsoft Teams & Slack
- OpenAI & Claude APIs
How it works
From first message to launch
- 1
Chat or send a brief
Message us on WhatsApp, or write up what you need. A quick video works too.
- 2
Video call
30 minutes to talk goals, customers, features and budget. No jargon.
- 3
Quote & deposit
A fixed price and timeline in writing. A 50% deposit books your slot.
- 4
Build, launch, support
You review as we build, we test speed, SEO and payments, then go live and keep it running.
Is it safe to upload our internal documents?
Yes. Documents are stored in a private database for your organisation only, and we use business AI APIs that don’t train on your data. You can delete any document at any time.
What if a policy changes?
Upload the new version and retire the old one. The assistant uses the latest document straight away.
Can it make up answers?
It’s set to answer only from your documents and to say when it can’t find something, rather than guess. Every answer shows its source, so staff can check.
Can it work inside Microsoft Teams or WhatsApp?
Yes. It can run as a web app, inside Teams or Slack, or on a private WhatsApp number for staff in the field.
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- Plain-language questions on your data
- Auto-summaries & weekly reports
- Reads receipts, IDs, forms & PDFs
- Smart reminders by SMS & WhatsApp
FromKES 60,000
Website AI chatbot
A chat bubble on your site that knows your services inside out and turns visitors into enquiries while you sleep.
- Trained on your pages, prices & policies
- Captures name, phone & what they need
- Books calls straight into your calendar
- Sends every lead to WhatsApp or email
FromKES 30,000+ running costs from KES 2,000 / month
Lead capture & follow-up
Every enquiry from your site, WhatsApp and socials lands in one tracker, gets scored and followed up automatically.
- One inbox for every channel
- AI scores hot, warm & cold leads
- Automatic WhatsApp, SMS & email follow-ups
- Weekly pipeline report
FromKES 50,000
Let’s talk about your staff AI assistant
Tell us about your business in a few lines, a short video or a WhatsApp message. You’ll get ideas and a fixed quote, with no obligation.